Billing Invoice

From WEA Trust Insurance Coordinators Handbook

You will receive an invoice from us between the 5th and 10th of each month. Premium is due for the next month’s coverage on the 20th of each month.

How to Read Your Invoice

Your invoice appears on a computer printout. It has three sections:

1. An alphabetical listing of covered employees showing the premium for each plan carried.
2. A summary page with subtotals and totals; this is your actual invoice. The final total shown is the amount of premium due.
3. An adjustment transaction journal (if any changes were made to your invoice).

How to Handle Adjustments

Employee additions, deletions, or other adjustments will appear on your invoice whether or not your district already made payment or took credit for the changes. Because of the way our adjustment system works, we encourage the school district to wait to make premium adjustments until the changes appear in the adjustment transaction journal of a subsequent invoice. If the change does not appear on your next invoice, please call us.

If you are not paying the amount billed, please use the Transmittal Report to reconcile the amount you are paying with the final total on your invoice. The Transmittal Report must accompany your payment if you are not paying the amount billed on your invoice. If there’s an adjustment transaction journal with your invoice, be sure to verify the adjustments shown. You must adjust the “final total including adjustment” (shown on the summary page of your invoice) for any payments you’ve already made, or for any credits you’ve already taken as adjustments listed on the transaction journal.

Please notify the Trust as soon as you know of any changes. The more prompt you are in reporting changes, the more accurate your invoice will be.

How to Make Payment

Send your payment and the summary page in the envelope provided to:

WEA Trust

P.O. Box 689511

Milwaukee, WI 53268-9511

Keep the invoice copy for your records.

Direct bill participants should send their payments to:

WEA Trust

P.O. Box 676015

Milwaukee, WI 53267-6015

Please note: If the direct bill participant is sending in a “late” payment, it must be sent directly to:

WEA Trust

Attn: Accounting

P.O. Box 7338

Madison, WI 53707-7338